1292 ARMY CADET SUPPORT SOCIETY
MINUTES FOR NOVEMBER 23, 2017
6:30 PM UPSATIRS CLASSROOM

Attendance: Pablo B, Mila E, Tom B, Anne J, Hilda P, Casey E, John M, Michael O, Amber M, Van L, Randy H, Charmaine F, Lyudmila K, Nancy K, Nicole F, Christine L, Tracey P

CALL TO ORDER – 18:30 hours by Van L.

APPROVAL OF AGENDA
No additions

APPROVAL OF MINUTES
Motion – Anne
Second – Hilda
Carried

REPORTS:

PRESIDENTS REPORT:

Websites to consider looking at to get information on how the cadets corps operates for new parents:

armycadetleagueab.ca
portal.cadets.gc.ca

TREASURERS REPORT

• Refer to ledger of account transaction to date
• No variances to the budget at this time to speak to

Motion to accept budget – Christine
Second – Casey
Carried including budget

ACTION ITEM: separate out CASINO and GENERAL account budgets for future use

ACTION ITEM: present financials as a variance report

ACTION ITEM – develop Society Budget

FUNDRAISING REPORT:
• Co Co Brooks fundraiser has closed down – net profit around $600
• Purdy’s closes November 30, 2017

ACTION ITEM: tutorial on how to send out the ask to other friends and family for subsequent fundraisers

• Pot Luck January 21, 2018 with Silent Auction
• Bottle Drive January 6, 2018 for pick ups/ “papering” two weeks prior/advertise in the community newsletter for Garrison Woods
• Home Based Businesses – run a party and donate proceeds to corp
• Canteen – make a shift to healthier options
• Flames concession – big fundraiser in past BUT needs a lot of manager oversight

ACTION ITEM: pull together a one page summary outlining the commitment required/ time /people/ number of nights etc and will circulate via email

• Casino – last quarter 2018, could be over the holidays – more info to come

WEBSITE REPORT:

• Launched today!!
• Parent portal access:

(cadet first initial)last name//1292armycadets

• Newsletter to go out form that through mailchimp
• New emails for contacting the Corp:

society@1292armycadets.ca
cadets@1292armycadets.ca
co@1292armycadets.ca
webmaster@1292armycadets.ca

ACTION ITEM: send out an email form gmail re: new website and email changes

C.O. REPORT:

• 66 new cadets this year so far – total strength now 142 cadets
• Uniforms being ordered and C1 expected to be coming in first while we await new credits
• Recruitment process in future to include sizing at sign up
• FTX coming up next weekend mandatory event for passing star level
• 101 cadets have signed up to date and we will have enough sleeping bags to keep everyone warm!
• Access to barracks if cold – first night will not be in tents – purpose of the FTX is to learn how to set up a bivoac (army camp)
• Fundraisers to be run by Warrants and Sergeants as a leadership activity
o Year end mess – plan is to have a proper Military Mess Dinner this year – funds from the SIT IN – total cost est: $10, 000 currently in budget
o “Sit in” March 9, 2018 where cadets get pledges to stay up all night at Currie Barracks, prizes for pledge levels – GOAL $10,000 – need a parent to sit on the organizing committee to help them with financial aspect – NANCY volunteered to do this!
o Corporate sponsors for the Corp
• New C can – will need new shelving for the existing c can as well as the old c can – can also be covered by CASINO funds

MOTION TO USE CASINO FUNDS TO PURCHASE NEW C CAN AND ASSOCIATED SHELVING FOR STORAGE
First: Charmaine
Second: Anne
Carried

• RAPPEL training – 2 day event – cost $2500 for 24 cadets – – training at Mewata and then a chance to go to Firefighters training center to practice–can be paid by CASINO funds

MOTION TO USE CASINO FUNDS TO PAY FOR THIS TRAINING ACTIVITY
First: Casey
Second: Charmaine
Carried

ACTION ITEM: Add C-can / shelving / Rappel training course to budget

• Truck – to be sold by ZANE
• Trailer – the jack is bent and damaged so we will need to repair

ACTION ITEM: volunteer to replace the jack so trailer is usable for the FTX next week

• RSM has aged out and she has made a commitment to continue to support the Corp
• Canteen – suggest raising prices / limiting the number of pieces each cadets can purchase
• Consider looking into CHARITABLE status for fundraising in future
• Food bank donations – article for on target for next month – SILVER stars won the challenge and will get to have some pizza as a reward

ACTION ITEM: Look into becoming a charitable society status in future

ARMY CADET LEAGUE REPORT:

See attached re: awards and photo contest in particular
Also on new website!

VOLUNTEERS CALLOUT:

1. Request for auditors of inventory of C can
2. Bottle drive trucks for collection
3. January potluck – organize/ cook turkeys/ cook hams

NEXT MEETINGS tentative:

January 25, 2018 (first 2018 CO parade night)
March 22, 2018 (appoint financial auditors/ job descriptions for Board positions)
May 31, 2018 (nominations for board positions/call for casino volunteers)

ADJOURNMENT 20:24
Motion: Nicole
Second: Nancy

ACTION ITEM LIST

ACTION ITEM: ZANE separate out CASINO and GENERAL account budgets for future use

ACTION ITEM: TRACEY present financials as a variance report

ACTION ITEM – VAN/ TRACY/NICOLE/NANCY/CHRISTINE develop Society Budget

ACTION ITEM: NICOLE tutorial on how to send out the ask to other friends and family for subsequent fundraisers

ACTION ITEM: VAN/NICOLE pull together a one page summary outlining the commitment required/ time /people/ number of nights etc and will circulate via email – CASEY HAS SHOWN INTEREST

ACTION ITEM: CHRISTINE send out an email form gmail re: new website and email changes

ACTION ITEM: ZANE Add C-can / shelving / Rappel training course to budget

ACTION ITEM: ZANE volunteer to replace the jack so trailer is usable for the FTX next week

ACTION ITEM: SOCIETY TEAM Look into becoming a charitable society status in future